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College Work-Study: Student's Responsibilities

 

Signing Up for Payroll

  • Upon hiring, on-campus employers must complete a College Work-Study (CWS) EPAF (Electronic Personnel Action Form) for each CWS employee.
  • Off-campus employers are required to complete the Personnel Action Request Form for Temporary and Student Workers (PARTS), which can be found on the ISU HR forms webpage under Manager Forms.
  • New hires must complete necessary paperwork from ISU's Human Resources (HR) New Employee Resources webpage.
  • The PARTS form should be submitted to ISU's Financial Aid Office before the student employee starts working.
  • The HR office uses this information to set up the student in the university’s personnel system for payroll.

Submitting Time Sheets and Receiving Paychecks

  • On-campus employees are required to submit an online time sheet.
  • Off-campus employees submit a DocuSign time card to ISU Payroll.
  • Paychecks are issued bi-weekly (every other Friday).
  • If time cards are not submitted by the payroll deadline, the paycheck will be delayed until the next pay date.
  • If this causes hardship, an advance on earned wages may be approved by Payroll.

Student Employee Expectations

  • If a student employee withdraws or reduces enrollment to less than half-time (6 credits), they must be terminated from CWS employment.
  • As ISU student employees, CWS students are expected to:
    • Provide two weeks’ notice if they plan to terminate their position.
    • Notify supervisors in advance if unable to meet scheduled work hours.
    • Adhere to the employer's dress code and meet other requirements as per the supervisor's instructions.
    • Keep employers informed of any changes in class schedules or CWS award eligibility.

Award Limits and Responsibilities

  • Both student employees and employers are responsible for ensuring the student does not exceed their CWS award limit.
  • Employers must track the total CWS award and pay amounts for each student. The CWS award is divided into two parts: 25% from the employer and 75% from the CWS program.
  • If the student exceeds their award limit, the department is responsible for paying 100% of the wages once the student’s eligibility is exhausted.

Questions

For questions regarding the College Work-Study Program, contact the Office of Financial Aid at (208) 282-2756.