College Work-Study: Student's Responsibilities

Signing Up for Payroll

Upon hiring, on-campus employers must complete a College Work-Study (CWS) EPAF (Electronic Personnel Action Form) for each CWS employee.
Off-campus employers are required to complete the Personnel Action Request Form for Temporary and Student Workers (PARTS), which can be found on the ISU HR forms webpage under Manager Forms.
New hires must complete necessary paperwork from ISU's Human Resources (HR) New Employee Resources webpage.
The PARTS form should be submitted to ISU's Financial Aid Office before the student employee starts working.
The HR office uses this information to set up the student in the university’s personnel system for payroll.

On-campus employees are required to submit an online time sheet.
Off-campus employees submit a DocuSign time card to ISU Payroll.
Paychecks are issued bi-weekly (every other Friday).
If time cards are not submitted by the payroll deadline, the paycheck will be delayed until the next pay date.
If this causes hardship, an advance on earned wages may be approved by Payroll.

If a student employee withdraws or reduces enrollment to less than half-time (6 credits), they must be terminated from CWS employment.
As ISU student employees, CWS students are expected to:
- Provide two weeks’ notice if they plan to terminate their position.
- Notify supervisors in advance if unable to meet scheduled work hours.
- Adhere to the employer's dress code and meet other requirements as per the supervisor's instructions.
- Keep employers informed of any changes in class schedules or CWS award eligibility.

Both student employees and employers are responsible for ensuring the student does not exceed their CWS award limit.
Employers must track the total CWS award and pay amounts for each student. The CWS award is divided into two parts: 25% from the employer and 75% from the CWS program.
If the student exceeds their award limit, the department is responsible for paying 100% of the wages once the student’s eligibility is exhausted.

For questions regarding the College Work-Study Program, contact the Office of Financial Aid at (208) 282-2756.